ECMDA 2007

ECMDA 2007 Conference



ECMDA 2007 Conference
Third European Conference on Model Driven Architecture® Foundations and Applications

Dan Carmel hotel
Haifa - Israel
June 11 - 15, 2007

Responsibilities of the Steering Committee

  1. To select an organization committee to run an incarnation of the conference in a particular year. Proposals should be solicited more than a year in advance so that they are received in time to make a decision and announce the next venue at the Conference itself.
  2. To oversee the work of and provide guidance to each organization committee, to ensure as far as is possible that the conference is both a scientific and financial success in any particular year, thereby maintaining a high reputation for the conference series.
  3. To amend the charter of the steering committee (this document) when necessary.
  4. To make strategic decisions about the continuation and scientific direction of the series, to ensure that the series maintains a high reputation and remains in good health. Such decisions include renaming the conference, refocusing its technical direction, and, in the extreme, deciding to close down the series.

1) Selection of an organization committee
The SC is responsible for selecting a committee to organize an incarnation of a conference in a particular year. Usually the selection will be made at least two years in advance, and will be based on proposals received from potential committees. The procedure for submitting proposals and the details of what needs to go in a proposal will be made explicit below.

When received, proposals will be circulated to the SC members and discussed either by email or at a physical meeting. The decision concerning which proposals (if any) to proceed with will be made through one or more motions put forward by the chair or other members of the SC.

2) Oversee the work of an organization committee
The work of an organization committee in any particular year will be overseen by the chair of the SC in that year, where a year runs from the SC meeting held at one conference to the SC meeting held at the conference being organized.

In overseeing a conference, the chair acts as the first point of contact to the SC as a whole, will keep the SC informed of progress, and will bubble up any significant issues to the SC for discussion, and, if necessary, vote.

3) Amend the statute of the SC
Proposals to amend the statute of the SC may be put forward by any member of the SC. Proposals will be voted on in the usual way, after a suitable period of discussion, at one of the two SC meetings (see 4 below) subsequent to the submission of the amendment..

4) Make strategic decisions
Proposals concerning the continuation and scientific direction of the conference may be put forward at any time by a member of the SC. Proposals will be voted on in the usual way, after a suitable period of discussion, either at a physical meeting or by email.

Proposals for holding the conference

Proposals for holding the conference should contain the following information:
  1. Venue and date
  2. Budget, also indicating labor costs that the organizing institution wishes to charge to the conference
  3. Publication plans
  4. Programme committee candidates
  5. Accompanying events planned - workshops, tutorials, poster sessions, tools sessions

The institution or company which proposes to organize the conference is responsible for the financial success or failure of the conference in any particular year. Any losses incurred in running the conference are a liability that should be borne by the organizing institution.

One of the conditions of awarding the conference to an applicant institution is that at least 50% of any profits made by the conference will be passed on to the following year's conference organizers.

Membership of the SC

The founding steering committee consists of an odd number of people (to avoid tied votes) with expertise in the subject matter of the conference, and in conference organization. It contains n members of commercial or industrial organizations and n-1 academics. This balance of forces is desirable. In order to function effectively the committee should strive to maintain its size in the region where n=2,3, or 4 (total size = 5,7, or 9)..

The initial list of electors will be set up to include those people that attended either the first or second conferences together with the original 18 members of the mailing list that set up the first SC. Electors who have not attended a conference in the two years proceeding a vote will be deleted from the list.

Elections for the steering committee will be held, electronically immediately following the second conference in July 2006. SC members will be elected for a three year term. Every third year, starting in 2006, 2 industrial and one academic member will be up for election, in other years one academic and one industrial member will be up for election. Members of the SC are eligible for re-election only once. (Maximum of 6 years on the SC).
The Chairman of the SC will be selected by the committee itself.

The list of electors is responsible for maintaining their own e-mail addresses and registration, and all elections will be held electronically.

Rules for the first election:
Nominations may be made by e-mail to the current steering committee until Thursday July 6th 2006 at 16:00 CET. Nominations will also be accepted from the floor of the business meeting to be held in Bilbao on July 12th 2006. The election website will be open for voting from July 13-20 to eligible electors only. Notification of these rules will be sent to all electors by July 3rd 2006.

The nominations should be in two categories: Industrial and Academic. The 2 highest scoring industrial candidates and the higherst scoring academic candidate will be elected. In the event of a tie, the current steering committee chairman shall have the deciding vote. Each elector is entitled to two votes in the industrial election and one vote in the academic election, regardless of the academic or industrial affiliation of the elector.

Meetings, voting etc.

The SC shall meet by teleconference - or physically - at least once a month, and more often as the need arises. The Chairman will circulate an agenda before each meeting, and publish minutes after each meeting. If an item under discussion is not agreed to by consensus, a vote of the entire SC will be held with the Chairman having the deciding vote in the event of a tie. Decisions require a quorum of five SC members at a meeting.

Conference format

  • The conference shall have separate applications (A) and foundations (F) tracks, with different guidelines for submission and reviewing. The guidelines are to be stated clearly in the call for papers and to be made known to the reviewers.
  • Track A papers will be judged on practical feasibility, maturity and industrial relevance; track F papers on novelty and theoretical contribution.
  • In the final decision on acceptance, the PC chair shall ensure that a balanced ratio of track A and track F submissions is accepted, insofar justified by the quality and number of the submissions.
  • All papers thus accepted will appear in the proceedings, clearly marked as to their respective tracks.
  • The PC chair(s) shall be listed as editors of the proceedings; in addition, any other person heavily involved in producing the actual proceedings volume may also be listed as editor.